Clinical Research Coordinator

DATA COORDINATOR / 40 HOURS / DAY / BWH RADIATION ONCOLOGY -

Description

 

GENERAL SUMMARY/OVERVIEW STATEMENT:

The Radiation Oncology Palliative Care and Radiation Oncology Data Coordinator reports to the Clinical Research Supervisor of the Department of Radiation Oncology. The primary responsibility is to coordinate, develop and maintain databases related to palliative radiation oncology retrospective and prospective studies done by members of the Radiation Oncology Departments at BWH/DFCI. Additionally, the Data Coordinator will assist in regulatory aspects of these studies and for clinical-trial coordination as needed.

The Data Coordinator works in close collaboration with the attending MDs in Radiation Oncology, resident physicians doing research, the Research Supervisor, the Radiation Oncology administrative staff, and the Information Services staff at the participating hospitals to collect, compile and maintain information (statistics, demographics) for patients who are included in clinical research studies. The data coordinator is required to maintain the regulatory components of the studies, in communication with the various departments responsible for protocol oversight.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

1. Responsible for the development and maintenance of the palliative radiation oncology databases. Specifically, this involves obtaining updated patient information by means of computer searches, chart review and letter-writing; data entry of received information; adding new patients to the existing database; and being involved in the creation of new databases. Responsible for the accuracy of the data. Set up and apply mechanisms to ensure data integrity.

2. Set up queries and produce reports from the database in answer to requests from the researchers.

3. May assist in analysis of research data according to skill level

4. Work with research nurse and research coordinator to develop systems to identify and track potential patients for participation in Radiation Oncology protocols.

5. Maintain data and submit reports for activities related to the Radiation Oncology clinical research program.

6. Investigate eligibility, register and follow patients on protocol and is responsible for the timely submission of study-specific data forms. Other clinical-trial coordination as needed.

7. Work with the Research Coordinator and the various hospital oversight departments or committees (IRBs, Office for the Protection of Research Subjects, etc) to ensure protocol regulatory compliance (continuing-review submissions, amendments, etc).

8. Help in the development and execution of prospective studies within the Department of Radiation Oncology.

9. Maintain office systems including correspondence, professional contacts, appropriate documentation of information systems and patient data, computer files and backups.

10. Work as a team member with all other staff in Radiation Oncology to ensure smooth operation of the research program.

11. Maintain confidentiality of data.

12. All other duties as assigned including all generally accepted office functions.

 

 

Qualifications

 

QUALIFICATIONS:

B.A./B.S. in related field

Previous database management experience, preferably in a health care environment.

 

SKILLS/ABILITIES/COMPETENCIES REQUIRED:

1. Strong communication and interpersonal skills.

2. Efficient decision-making and problem-solving skills.

3. High degree of independence.

4. Comprehensive attention to detail.

5. Well-developed computer skills are required, particularly familiarity with the Windows environment, demonstrated skill in using MS Access to create and maintain specialized databases and facility with the use of Excel.

6. Must exhibit flexibility, assertiveness, and a professional attitude.

7. Must be able to maintain confidentiality in dealing with patient health data.

 

WORKING CONDITIONS:

Works within legal, regulatory, accreditation and ethical practice standards relevant to the position and as established by BWH/Partners; follows safe practices required for the position; complies with appropriate BWH and Partners policies and procedures; fulfills any training required by BWH and/or Partners, as appropriate; brings potential matters of non-compliance to the attention of the supervisor or other appropriate hospital staff.