Operations Manager

Noonan students attend a seven-week Summer Academy after their junior and senior year in high school, spending seven hours a day learning the calculus and writing they need to earn good grades and stay in their preferred majors in college. Once in college, they receive scholarships, professional mentors, academic counseling, and support finding summer internships and jobs. College graduation is a given for most of our students and not the ultimate goal. The real goal is for our students to graduate college with the qualifications, skills, and connections they need to land top jobs in their chosen fields. Please see our website at www.noonanscholars.org to learn more.

Noonan Scholars is entering its third full year in operation in Boston, and is in the process of merging with South Central Scholars to become one national organization that supports high-achieving low- income students across the country.

The Position

Noonan Scholars seeks an experienced Operations Manager (OM) to develop and manage systems that will ensure the growth and success of Noonan Scholars over the long term.

As our Operations Manager, you will sit at the center of small and quickly growing team of passionate colleagues dedicated to ensure that corporate board rooms and institutions are reflective of the diverse population of the United States. You will lead the efforts to make our office an inviting and supportive environment where our staff can create, collaborate, and grow. Your strengths developing high quality relationships with peers and clients, attention to detail, process focus, and experience solving problems with creativity will help us ensure that low-income students have the same opportunities to attend and graduate from highly selective colleges as their higher income peers.

The Operations Manager will report to the Executive Director, and will be responsible for the following:

• HR Systems and Administration- Support the Executive Director in developing HR systems, resources, and policies. The OM will be responsible for benefits administration as well as supporting the hiring and onboarding of all new staff.

• Financial Management- Work alongside the Executive Director to develop and maintain sound financial systems. The OM will work with our external accounting service to process payroll and accounts payable and support the preparation of financial reports for the Board of Directors, tax preparers and auditors, and other external partners as needed.

• General Operations, Infrastructure and Technology- In maintaining an efficient and effective workplace, the OM will oversee general office management. The OM will guide the development of information and technology systems and will maintain official records and policies to ensure compliance with federal, state, and local regulations. The OM will maintain relationships with vendors and contractors and lead the planning and implementation of an office move within the next two years. Additional general office responsibilities include data entry, office maintenance, mailing, printing, and copying, event logistics and providing logistical support to the program and development teams as needed.

• Executive Director Support- Support the Executive Director manage his schedule and travel, prepare internal and external documents, and manage his communications.

• Bachelor’s degree
  
• 3-5 years work experience in a similar role
  
• Excellent writing and editing skills
  
• A demonstrated ability to analyze financial statements
  
• A highly-organized individual that understands managing both the small details and a big vision; effective in taking initiative and prioritizing short term and long term needs in a fast-paced work environment
  
• Interested in working with passion and results orientation within a small start-up environment that reflects a tireless energy and attitude
  
• Experience with Salesforce is preferred
  
• Has a passion for working with a diverse, underserved community of high school and college students